Job

This position will provide accounting support within the accounting department by keying in daily worksheets to the general ledger system, ensuring files are complete and maintained as needed, perform duties to ensure financial information is accurate by reviewing documents for accuracy and research and resolve any problems or discrepancies, and assisting with any customers that arrive at the window of the accounting department.

• Compile Will Call payments received daily, reconcile daily orders, and submit for deposit.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Preparing for the mailing of Accounts payable checks.
• Provide accounting and clerical support to the Accounting Manager and Controller as needed.
• Function in accordance with established standards, procedures and applicable law.
• Inform his/her manager of any discrepancies, issues, concerns immediately.
• Prepare, file, retrieve, and maintain corporate documents, contracts, records, and expense reports.
• Operate various electronic equipment safely, responsibly, and accurately.
  • Includes but not limited to a 10-key calculator, telephone, credit card machine, computer, copier/scanner, money counter, coin sorter and coin wrapper
• Provide backup support to other groups in the account department by assisting in preparing periodic reports and other general administrative duties.
• Compile accounting transactions for accounts receivable
  • Calculate and prepare daily receipts reports.
  • Process credit card transactions
  • Assist with following up on payment discrepancies
  • Assist with following up on all delinquent accounts and solicit payments on overdue accounts.
  • Mail/email/fax customer statements twice a month.
• · Compiling accounting information for accounts payables
  • Assist with gathering all required purchasing documents and/or approval needed to process payment
  • Assist with matching invoices to purchase orders, receiving documents, and shipping documents
  • Assist with matching checks with invoice for signature, stuffing envelopes and filing documents away o Assist with mailing and monitoring W-9 forms
• Complying with federal, state, and company policies, procedures, and regulations.
• Maintain and file supporting documents and contracts, follow up with customers as needed.
• Review any documents received by our customers for any discrepancies.
• Inform the Sales Department of all price discrepancies or product issues. Be able to post price adjustments as needed upon approval of the Sales Department.
• Counting and logging cash receipts from full-service vending machine drivers.
• Greet visitors and customers. Determine whether they should be given access to specific individuals.
• Assist customers arriving for Will Call orders.
• Completing daily driver route settlements.
• Assist with Coca-Cola reporting.
• Complete special projects as assigned.
• Ability to maintain excellent relations with staff and customers as well as confidentiality at all times.

Qualification Standards

Required Education:

• High school diploma or GED

Preferred Education

• Associates degree in Accounting

Required Experience:   

• 2 + years of administrative experience
• 2 + years of accounting experience

$19.00/hour – $28.00/hour Depending on Experience