Job

Essential Functions: 

• Examine shipment contents and compare with records, such as manifests, invoices, or orders, to verify accuracy.

• Requisition and store shipping materials and supplies to maintain inventory of stock.

• Prepare documents, such as work orders, bills of lading, or shipping orders, to route materials.

• Pack, seal, label, or affix postage to prepare materials for shipping.

• Record shipment data, such as weight, charges, space availability, damages, or discrepancies, for reporting, accounting, or recordkeeping purposes in eoStar.

• Confer or correspond with establishment representatives to rectify problems, such as damages, shortages, or nonconformance to specifications.

• Deliver or route materials to technicians using hand truck, conveyor, or sorting bins.

• Contact carrier representatives to plan or to issue instructions for shipping and delivery of materials.

• Determine shipping methods, routes, or rates for materials to be shipped.

• Compute amounts, such as space available, shipping, storage, or demurrage charges, using computer or price list.

• Inventory and organization management of all parts in the Field Service Department. 

• Assist Field Service- Special Events Manager in coordinating, gathering information, and implementing special projects for the Field Service Department. 

• Regular attendance is essential to the successful performance of this position.

Knowledge: 

• Administrative — Knowledge of administrative and office procedures and systems such as word processing, managing files and records, designing forms, and workplace terminology.
• Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
• Production and Processing — Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
• Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, production methods, and coordination of people and resources.

Skills: 

• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. 
• Speaking — Talking to others to convey information effectively. 
• Coordination — Adjusting actions in relation to others’ actions. 
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. 
• Reading Comprehension — Understanding written sentences and paragraphs in work related documents. 
• Service Orientation — Actively looking for ways to help people. 
• Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making. 
• Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one. 
• Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. 
• Instructing — Teaching others how to do something. 
• Systems Analysis — Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes. 
• Systems Evaluation — Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system. 
• Writing — Communicating effectively in writing as appropriate for the needs of the audience. 
• Time Management — Managing one’s own time and the time of others. 
• Management of Financial Resources — Determining how money will be spent to get the work done, and accounting for these expenditures. 
• Mathematics — Using mathematics to solve problems.

Technological Skills: (Example below)

• Accounting software
• Analytical or scientific software
• Data base reporting software
• Data entry software  
• Desktop publishing software
• Document management software
• Electronic mail software 
• Internet browser software 
• Office suite software 
• Spreadsheet software 
• Word processing software 

Abilities: 

• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences. 
• Oral Expression — The ability to communicate information and ideas in speaking so others will understand. 
• Written Comprehension — The ability to read and understand information and ideas presented in writing. 
• Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense. 
• Speech Clarity — The ability to speak clearly so others can understand you. 
• Speech Recognition — The ability to identify and understand the speech of another person. 
• Written Expression — The ability to communicate information and ideas in writing so others will understand. 
• Fluency of Ideas — The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity). 
• Inductive Reasoning — The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). 
• Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. 
• Originality — The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem. 
• Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). 
• Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways. 
• Near Vision — The ability to see details at close range (within a few feet of the observer). 
• Mathematical Reasoning — The ability to choose the right mathematical methods or formulas to solve a problem. 
• Number Facility — The ability to add, subtract, multiply, or divide quickly and correctly. 
• Memorization — The ability to remember information such as words, numbers, pictures, and procedures.

Supervisory Responsibilities

• None 

Physical Demands

• Must be able to sit at a desk for up to 4-6 hours per day. Walking and standing are required the rest of the working day. 

• Must be able to lift up to 25-50 lbs. occasionally.

• Requires writing, standing, sitting, walking, repetitive motions, pulling, pushing, grasping, listening and hearing ability and visual acuity. 

• Talking and hearing occurs continuously to communicate with peers, customers, and management. 

• Ability to receive detailed information through words and vision.

• Must have finger dexterity to be able to operation phone, filing cabinets, computer, electronics, printers, electric typewriter, fax machines, photocopiers, dolly, cash machine and other office equipment as needed. 

• Will be working in both inside and outside environmental conditions.

Qualification Standards 

Required Education

• High school diploma or GED

Required Experience

• 3+ years of Administrative experience

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. 

Maui Soda & Ice Works, Ltd. is an Equal Opportunity Employer. Race, color, religion, age, sex, disability, marital or veteran status, place or national origin and other categories protected by federal, state, or local law are not factors in employment, promotion, compensation or working conditions.

$19-24/hour Depending on Experience